PhD Year-end transition & Final exam

The year-end transition for PhD students must be ratified by the Doctoral Teaching Board (DTB / Collegio Docenti) by 12 September 2025.

For final-year students, the approval date for access to the final exam depends on your starting date:

• Regular starters (PhD starting 1 November): by 6 October 2025
• Late starters (starting after 1 November but before 1 January): by 9 December 2025

Important
The DTB will meet in the week before the deadline. All documents must be ready in advance.

1st Year Students – Pass to 2nd Year

Deadline: 4 September 2025
Submit all documents to dmm@units.it:

1. Project Proposal – Use the provided template, have your supervisor review and sign
2. Student Record – Use the Excel template to list all activities not in ESSE3. Print out the front page in pdf format and have your supervisor sign it. Submit both the front page in pdf and the excel. This confirms:
   1. Supervisor’s approval
   2. That you actually carried out the activities
3. Evaluation Sketch (Medaglione) – Supervisor prepares a short evaluation of your project proposal and confirms passage to the next year

2nd Year Students – Pass to 3rd Year

Deadline: 4 September 2025
Submit all documents to dmm@units.it:

1. Project Report – Use the provided template, have your supervisor review and sign
2. Student Record – Use the Excel template for activities not in ESSE3. Print out the front page in pdf format and have your supervisor sign it. Submit both the front page in pdf and the excel.
3. Evaluation Sketch (Medaglione) – Supervisor evaluates your project progress and confirms passage to the next year

3rd Year Students – Final Exam Procedure

Deadlines depend on start date (Regular vs Late starters)

• Regular Starters (PhD starting 1 November)
  1. By 1 October 2025 submit all documents and info to dmm@units.it:
     1. Send thesis synopsis
     2. Supervisor’s evaluation confirming readiness for submission & defense
     3. Provide names of two external reviewers (agreed in advance with supervisor)
  2. By 6 October 2025:
     1. DTB approval based on supervisor’s evaluation
  3. By 31 October 2025, 1:00 PM:
     1. Thesis submission
     2. Reviewers will send evaluations by 5 December 2025 (30 days)
  4. Final Examination: between 1 February – 31 March 2026
      
• Late Starters (Starting after 1 November, before 1 January)
  1. By 2 December 2025 submit all documents and info to dmm@units.it:
     1. Send thesis synopsis
     2. Supervisor’s evaluation confirming readiness for submission & defense
     3. Provide names of two external reviewers (agreed in advance with supervisor)
  2. By 9 December 2025:
     1. DTB approval
  3. By 31 December 2025:
     1. Thesis submission
     2. Reviewers send evaluations by 5 February 2026
  4. Final Examination: between 1 February – 31 March 2026

Tips for Success

• Start preparing documents early
• Coordinate with your supervisor for all signatures and reviewer agreements
• Submit before deadlines to allow time for corrections

Form for Project Proposal and Report

Form for Student Record